What is a personnel file in HR processes?

In Human Resources processes within SAP S/4HANA, a personnel file refers to a structured collection of information that captures various aspects of an employee’s records, often organized through a series of infotypes. Infotypes are data structures that store specific types of data related to an employee, such as personal data, addresses, job assignments, and payroll information.

The concept of a personnel file as a sequence of infotypes allows for a comprehensive view of an employee's data, facilitating effective management and processing of HR-related tasks. It is essential because it organizes diverse pieces of information that are necessary for various HR functionalities, such as personnel administration, payroll processing, and talent management.

Furthermore, this systematic approach enhances data integrity and ensures that all relevant information about an employee is readily accessible when required, supporting HR management's decision-making processes. Thus, understanding personnel files as collections of infotypes provides clarity on how employee data is structured and utilized within HR systems.